March

Minutes March 2, 2009







Greater Edmonton Lacrosse Council

March 3, 2008 Minutes

Board Meeting

Attendance:

Lori Zdrill, Treasurer                                    Kent Proctor, Vice President, Rebels      

Keith Talbot, President                           Darlene Anders, Past President

Doug Frost, Discipline Razorbacks             Ursula Parenteau, Secretary

Forrest Thompson, Titans                                 Donna Haggstrom , GELC

Rob Davidage Coaching Director               Ken Hansen, Warriors

Bob Poseluzny, Rams                                  Brad Dahrouge, RIC

Jim Andrews, Wizards                                John Frame, Blues

Michelle Weldon, Rams                              Daryl Hill, Leduc

Carla Nelson, Westlock                              Greg Jackson, Kidsport

Duane Vienneau                                   Paul Brousseau, Rush

Jim Johnston, Beaumont                             Dana Hobbins, Beaumont

1. Call to order:

          Meeting called to order by President, Keith Talbot, 7:36pm

2. Adoption of Agenda:

          *addition of Beaumont girls

          *Brad Dahrouge/Carla Nelson, carried.

3. Adoption of previous meetings minutes: January 7, 2008

          * Rob Davidage/Michelle Weldon, carried.

4. Delegations

            a) Kidsport:

Greg Jackson, president of Edmonton Chapter, provided information on the program and where the money raised will be allotted. They fund all kinds of sports.

b) Duane Vienneau and Paul Brousseau from RUSH

Provided more information for the All-star weekend. There will be a buy in with RUSH in regards to Cabaret. Junior clubs to get tickets for $15.00 each for cabaret. Sell tickets via GELC office for $20 with $5 going back into Kidsport. Will need to put a link on the website.

Tim Bits Tykes and Mini-Tykes:

3 year contract negotiated, using us as a test group and if it works, will take it national. Will see advertising in Tim Hortons stores LCD screens.

Will need to provide numbers of tyke and mini tyke teams playing in the April 26 game at Rexall. Each team to get water bottles, jerseys with team crests & logos and medals for the wrap-up

c) Beaumont midget girls lacrosse:

Proposed a start up team for the area. Will affect other teams’ numbers so need to consider proposals effect on those teams. Will also have to consider release process. Have bylaws, executive list. They have secured floor time in local arenas. Will defer to the Box Committee. Will need conformation of names and need to determine what is best for girls lacrosse.

5. Business arising from minutes:

a) Budget- motion to use $2,000 in funds for a GELC all-star team for Field Nationals: 2 all-star teams to be fielded, 1-GELC, 1-provincial. Junior and midget levels with 30 top players chosen for final Roster at end of April. Idea camps needs to get out to everyone and communicated to the field committee.

Motion: support for Jerseys for midget and junior levels that are not in addition to the $2000.  Doug Frost/Kent Proctor, carried

b) Meeting with Tom Engel by the executive:

In attendance: Lori, Keith, Donna, Darlene, Ursula

Meeting was to discuss ALA process in regards to not hearing our appeal. It was determined that our appeal was not being heard based on the procedural bylaws of the ALA. Based upon this answer, it was also determined that the ALA did not follow their own bylaws with regards to hearing the discipline in the first place. Therefore, a letter will be sent to ALA based upon the process not being followed properly. Letter will need clarification as it is currently in draft form. Ensure that letter does not condone actions or comments from Bill Clark discipline action.

           Motion: Rising out of the meeting with Tom Engel, the board authorizes the GELC to persue the procedural irregularities with regards to the Bill Clark discipline action. John frame/Jim Andrews, carried

           c) Office Move: given notice of Move date of May 30, 2008. Need to find office space and/or storage space. Clubs to forward what they will want. Will check into new field house being built at St.F.X. Need to assess clubs willing to travel and/or use space.

           e) Bingo Licensing: clubs are willing to stick with working bingos

           Motion: President’s letter will be sent to bingo association to align position. John Frame/Carla Nelson, carried.

           f) ALA semi-annual Meeting: most clubs not attending. Donna, Keith and Darlene to attend

6. Reports/Correspondance:

a) President's report:

Stewart Begg-to mentor refs and give evaluations

Motion: Let Stewart run with program. Darlene Anders/Michelle Weldon, carried.

b) Vice-President report:

            No report

c) Treasurer:

            No report

d) Secretary:

            No report

e) Referee in Chief:

            Clinic dates set: Level 1-2, April 5-6 (class), 12-13 (floor)

     Level 3-5, March 15-16

f) Box:

First meeting to be held March 10^th.

g) Bingo and Gaming:

under business arising from minutes.

h) Promotion and Development:

            No Report

i) Discipline:

            Writing up changes from last year.

Next meeting March 26- any clubs with outstanding discipline to document.

j) Field:

National planning going well.

k) Coaching Director:

No Report

l) Administration:

i)                    pages for coaches handbook need to be in by March 20^th

ii)                  50-50 worked very well with single clubs

ii)

iii)    Need to get field items out of the room due to impending move.

iv)    In the process of ordering new medals, any ideas for changes?

v)      Need confirmation of playing dates. Are we having same as last year even though there is A,B,C?

vi)    Arena attendants, interviews starting March 4.

vii)  Volunteers for a game at RUSH to take a survey for Rogers. Get to see game + one more.

viii)            Membership requirement is in with teams.

ix)    Floor time- after minor season booked July 30 with signed contract. Do we incur the penalty as Eclipse now doesn’t want the time.

            Motion: Send bill of $3000.00 to Eclipse to cover that cost as we will lose out on bonus from city.  Brad Dahrouge/John Frame, Carried

x) Need a list of following club reps: Discipline, Promo and Facilities

xi) Tickets for all-star game dinner will be available until March13 in office.

7. New Business:

a) Canada Day tournament-Wizards

A,B,C format

TABLED to April 7, 2008 meeting

                        b) Fees-for teams and cost of floor time

                                    Need cheque with team numbers into Donna by March 20^th

Fees to stay the same but floor time charges will have some changes.

c) Floor fees – need a $1000.00 bond from junior teams and increase of adult fee to $60/hr

8. Adjournment:

          Michelle Weldon/Brad Darhouge, carried 9:00 pm

9. Next meeting: April 7, 2008

            Notice of special general meeting at 6:30pm with regular meeting to follow.

            Motion to amend the bylaws to add the following:

            12.07 Dissolution

                        The GELC shall be dissolved upon special resolution of its members.

            12.08 Distrubution of Assets

      After the payment of all debts and liabilities of the Association the remaining assets shall be transferred to such organizations with the same or similar objectives of the GELC as determined by the dissolving special resolution or as may otherwise be required by law.