January 2009 Minutes


Greater Edmonton Lacrosse Council

January 7, 2008 Minutes

Baord meeting

Attendance:

 Lori Zdrill, Treasurer                                                                               Ken Hansen Warriors                                 

Keith Talbot , President                                                                               Forrest Thompson, Titans

Rob Davidge, Coaching Director                                                  Daryl Hill, Crush

Kent Protor , Vice President, Rebels                                                 Carla Nelson, Rock

Brad Dahrouge, RIC                                                                         Jim Andrews Wizards

Michele Weldon, Girls Box chair                                                       John Frame, Blues

Doug Frost, Razorbacks and Discipline                                              Donna Haggstrom GELC

1.        Call to Order:

Meeting was called order by the President Keith Talbot at 7:04 pm.

 

2.        Adoption of the Agenda:

Brad Dahrouge/Forrest Thompson moved to accept the Agenda. Carried

                With additions of  

                Under business arising  Razorbacks and Triads

                Under new business  Goalie Camp and provincials.

 

3.        Adoption of the minutes of November 5, 2007

Daryl Hill/Forrest Thompson moved to accept the  minutes of November 5, 2007

 

4.        Business Arising from the Minutes:

a)       Provincial intents – Request from Darlene to have $1500 refunded was tabled by keith at the last ALA board meeting he will bring it back up in February.

b)      Winter Box –

Make sure your clubs upto date information has been included on the GELC winter box page.

c)       50 –50

There is a concern with the Triads, Razorbacks and Titans majors if they will be able to supply volunteers.

d)      Budget – Motion from the last meeting was tabled  regarding the GELC using $2,000 of its funds to supply a field team with uniforms for the 2008 Nationals in Edmonton.

e)       Razorbacks and Triads memberships

 

5.        Reports

a)       Presidents Report

On going work is happening with the Rush. A GELC board member was suspended in October and the exececutive held a meeting tonight to discuss a direction they will invite Tom Engel the ALA President to a meeting on the 28^th of January.

Kent has agreed to sit as the acting box committee chair.

 

b)      Vice President Report

Kent reports that hes learning. Hes willing to help out Keith in any manner that he can.

 

c)       Treasurer Report:

Just brought in reports and updates to the office.

Year  end was December 31, 2007.

 

d)      Secretary

The Executive has appointed Ursuala Parenteau as the GELC secretary. She will be at the next meeting was unable to attend due to personal illness.

 

e)       RIC

Brad reporst that he  needs help from the Clubs with getting Adult officials and new minors.

If we can get adult child pairings the adult often stays on long after the child no longer wishes to particpate.

Minimum age for officials is 14. Brad will send some information to be forwarded to the board members tomrrow.

A official member Brad is checking with Stu Begg in fort Saskatchewan to see if he has any interest in doing this.

 

f)        Box – no report

 

g)      Coaching Director-

Sending an email ot the clubs to get the coaching directors names. Work on Supporting the clubs where possible. Levels of certification work on.

h)      Bingo and Gaming – no report other than next bingo is Thursday the 10^th of January

 

i)        Promotion and Development

January 15^th will be the next Promotion and Development meeting.

To be discussed is the registration and the Pee Wee tournament

Rush last game of the season wants to do a tyke tournament similar to the pee wee at Rexall in conjunction with Tim Hortons.

All Star weekend

                                Tentative plans include -  openning dinner

                                                                                Game with Rochester

                                                                                Youth Skills sponsored by Rogers

                                                                                Cabaret in the Sportex

                                                                                Sunday is the game with a post game autograph session

                                Please send registrars and promo people to the registration meeting.

 

j)        Discipline

Not a lot on the go would like to have a meeting wrap up on February 13^th.

Starting Wednesday April 9^th there would be a discipline meeting every second Wednesday until July 9^th.

 

k)       Field

Kent is going to be the lead on field for this upcoming season. Plannign meeting on Thursday at 6:30 pm here. Kent will report back, on February 4^th.

 

l)        Adminstration

Donna attended the ALA session before xmas on the Registration program.

If the club is going to do an online registration the cost would be $1.50 per player, with visa usage, a club monthly fee of approximately $12.00 dollars and there is a one time set up fee. With no visa the fee is .75 a child.

Registration will be done as a family first.

Additional cost works out to about $5.00 per player.

 

Arenas booked are Coronation, Southside, Confederation and Grand Trunk

 

Casino credits should be out within the week.

Office hours should be daily between 9 and 2 but may change depending on evening meetings etc.

Been working on an update to the brouchure need pictures of field and girls to add to it.

 

6.         New Business

a)       All Star weekend was reported in promotion and development

b)      Managers meeting

A meeting of team managers one from each club to establish what would be benificial to  a manager to have to organize a team for a season. ( creation of a managers book similar to the coaches book) Meeting was determined to be on January 29^th at 7 pm.

c)       Zone Reps for Alberta Summer Games

Kent had approached someone in Sherwood Park to be the Rep.

d)      Clinics

Waiting on final approval from ALA to publize when we are having clinics and where.

e)       Provincials

Discuss about sending teams to provincials or not

Top 2 teams in each division

Not supporting provincials at all

Just supporting the A provincial

Top 2 teams in all divisions

Having our own tournament

Field would like to see provincials all wrapped up by July 6^th weekend.

Support the Canada day tournament with a provincial touranment there.

f)        Midget Retention

There has not been a meeting since the last one in early December.

g)      ALA rules on hittng from behind makein g it 4 minutes and game or five minutes and game.   Seemed the feeling around the room would be it would be called more often if it was 4 minutes and then 5 and a game for more serious  hits.  Would end the cross checking penalties that occur now.

h)      Razorbacks

Ken Hansen/Kent Proctor moved to accept the Razorbacks as members fo the GELC subject to all required items being submitted.  Carried.

 

7.        Adjournment

The meeting was adjourned at 8:30 pm.

Next meeting February 4^th

 

 

GELC Meeting

January 8, 2007

 

 

Attendance: 

Keith Talbot                                        

Daryl Hill

Tim Schrader

Kent Proctor

Bud Fagrie

Brad Dahrouge

Doug Fross

Bob Poselwzny

Bill Clark

Carla Nelson

Lori Zdrill

Darlene Anders

Donna Haggstrom

Karen Litvak- Minutes

 

1. Call to order: 

-Meeting call to order by President, Darlene Anders at 6:35 pm

 

2. Adoption of agenda:

-Adopted by Bob P. and seconded by Bill Clark

 

3. Adoption of previous minutes:

-Adopted by Keith Talbot and seconded by Bob P.

 

4. Business arising from minutes:

1)      50/50- Donna Haggstrom

-need names before Saturday of game

-there seems to be too many volunteers as all concessions are not open and there are not as many spectators as at the Oilers games

-volunteers are not well aware of details by their home clubs before arriving eg. Providing free child tickets, parking, food etc. are not provided by GELC

-Clubs would like feedback from Donna on any issues arising from their volunteers

-2$ tickets seem to be going better than the 1$ tickets

-Donna and Darlene met with Alberta Gaming and made appropriate adjustments

 

 

 

Page 1

ACTIONS:

-Donna would like the names of workers on the Tuesday before the game

-volunteers will be reduced by 8 workers unless it will be a busier than usual anticipated game.

-Donna will renew the schedule and guidelines for volunteers to send out to clubs

-Donna would like workers there by 5pm.  Anyone arriving after 5:30 will not be allowed to sell 50/50

 

2)      Donation to Bears Children’s Charity- Donna Haggstrom

-Has not been made yet as RUSH isn’t clear where to send the donation yet.

 

3)      ALA Casino-Donna Haggstrom

-Short volunteers so please get names of volunteers into Donna

 

4)      ALA Coaching course- Darlene

-Has been delayed

-Darlene has asked for names of those clinicians trained in the association and will be approaching them to run sessions

-applications are on the website

 

 

5. Reports/Correspondence;

 

1)      President

-Annual Christmas dinner was well attended and 3 volunteer awards were handed out to: Calvin Zwack (box chair long serving board member), Harry Anders (box chair for several years), and Greg Lintz (discipline chair).

-Donna, Keith and Darlene met with Greg Lintz and started working on Bylaws.  There is an initial draft but still needs more work.

-We didn’t get enough response for clinician training so it will be delayed

-Coaching clinic-needs to be booked

-Highlights for ALA meeting in Edmonton on Nov 25-26

            -transfer policy applies to Midget and up

            -ALA to apply to the Board of Directors for Membership

            -Tom Engel acclaimed to President

            -Jan Kirkaldy acclaimed to secretary

            -Carolyn Sucha elected to position of Registrar

-The RMLL is looking at hiring council to get the funds back from the CMBLA

-Position of Promotion and Development is John Eng

-Position of Tournament and Provincials is Bonnie Stern

 

Page 2

-Regular Amendments-Mouth guards are mandatory from Junior and down (excluding minityke), penalty to be 2 minutes + 10 minute misconduct and cannot return to play without mouth guard in place.

-Referees at Nationals will be the best and most qualified

-CMBLA-application for membership was denied

-ASRPWF Conference will be April 12-14 in Banff

-ALA SAGM will be Feb 10, 2007 in Calgary

-CLA AGM will be Nov 2007 and Alberta is the host

-Alberta Summer Games 2008:  Bantam will be the level

 

2)      Vice President

-no report

 

3)      Treasurer

-no report

 

4)      Secretary

-no report

 

5)      Registrar

-no report

 

6)      Box

-Plan to have next meeting before Feb 5 meeting

-Donna will send out email reminder

 

7)      Facilities

-Meeting before Christmas was poorly attended

-Will only have 4 arenas in Edmonton:  Confederation, Bill Hunter, SS, and Coronation.  They should all be available by April 16.  Bill Hunter will be available until mid-July for teams in provincials

-Will need to use arenas outside of Edmonton more

-Wizards may practice at the soccer centers and some games may follow

-Need to make decisions for playoffs.  Possibility of soccer centers or St Albert.  Bob P. will get back to Donna about St. Albert possibility

-Tykes and Minitykes wind-up will be proposed for Sherwood Park

 

8)      Bingo

-still having trouble getting volunteers

 

 

 

 

 

Page 3

9)      Promotion and Development

-Meeting on Jan 22:  important to have one rep from each club

-Feb 10- Promotion with Rush

-One table/club> 2 workers/club

-Peewee tournament: Keith needs commitment by Jan 18^th with # of teams and coaches names submitted to Donna

-Donna will dates on the website

-There will be giveaways

-Time will run all day on Sat

-May get winter floor time the week before

-Rush doing all the advertising

-If some clubs don’t have a team, possibility of interested players playing for other teams

-registration will be at the doors by the Gretzky statue

 

10)  Discipline

-ALA-not position or guiding policies on video review

-would like to have discipline reps from each club at the planning meeting

-Discipline dates will be set ahead of time for the year however there will be one date just before playoffs and provincials

 

11)  Tournaments

-need permits to ALA by Feb 1

-position still vacant

-proposal that any team can put their names into provincials

-no confirmation on Blues breakout tournament

-suggestion to have a tournament in Banff or Jasper to help promote Lacrosse

 

12)  Field

-meeting to resolve some outstanding issues and will bring forth to the GELC

 

13)  Administration

-no report

 

6. New Business

 

1)      Budget

-budget proposal was distributed to reps

-there is an increase of 150$/team

-motion to adopt budget by Daryl Hill

-Second by Carla Nelson

-voted> motion carried

 

Page 4

2)      Officials fee
-There was a question proposed around paying the officials fee of 3$/game

-ALA has said not to pay the fee

-Brad states the fee was historically paid by the GELC up until 2005. 

-From the 3$ fee, 1$ goes to the ALRA and 2$ goes to the assigner

-Eg. (minitykes)

2005

Game fee                                 Assign fee                                Total fee

30$ /2refs                                3$                                            33$/game

=15$/ref-1$/ref for ALRA

=14$ for each ref

 

2006

Game fee                                 Assign fee                                Total fee

34$/2 refs                                3$                                            37$/game

=17$/ref-1$/ref for ALRA

=16$/ref

 

ACTION:  Darlene will write letter to ALA stating that GELC supports the 3$ officials fee and will be willing to pay the 3$/game fee.

 

3)      Coaching and referee clinic dates

-Referee clinics :(tentative)  March 17 Level 1

                                             March 18 Level 2

 

-Coaching clinics: (tentative) April 13and 15: Community Development

                                                April 15: Initiation

                                                April 21 and 22:  Level 2

 

7. Meeting Adjournment

 

-Keith Talbot moved to adjourn meeting at 2115h

-Second by Tim Shrader.