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Greater Edmonton Lacrosse Council

April 6,2009

Board Meeting

 

Attendance:

Donna Haggstrom , GELC                       Darryl Hill,Leduc

Rob Davidge, Titans                        Lori Zdrill, Treasurer           

Bob Poseluzny                              Darlene Anders, President

Kent Proctor,Vice-President         Dave Pym, Discipline

Liz Roberts, Westlock                   Jim Andrews, Wizards

Brad Dahrouge

                  

Regrets: Urusla Parenteau, Doug Frost, Stu Jobb, Ken Hansen

 

1. Call to order:  6:38 PM, Darlene Anders

 

2. Adoption of Agenda:  Rob Davidge/Brad Dahrouge carried

 

3. Adoption of previous meetings minutes March  2nd:  Brad Dahrouge/MichelleWeldon carried

 

4. Business arising from minutes:

5. Reports/ Correspondence:

A.     President –

Darlene attended the ALA meeting on the 5^th of April.

Minto Agreement has not been signed but there is an agreement.

   RMLL has 64 teams

CALL  no numbers where reported

SALA has approximately 50 teams

   CDLA numbers are down

Alberta National team tryouts are on June6,7.in Calgary

 Need Bantam Girls to send to tryouts application deadline is May 15^th

AC provincials will be in Calgary rooms have been booked at SAIT for teams.

B , tiered and Girls will be hosted by the Wizards in Edmonton

Open will be held in Innisfail.

Junior Ladies will be in Red Deer

Hire administrative person to do finacials $15,000 dollar budget item

Will be attending the Sports Leadership Conference.

 

B.     Vice President – no report

 

C.    Treasurer – Warriors, Blues. Wizards and Rebels need to get fees in.

 

D.    Secretary – absent

 

E.     Referee in Chief –

5 clinics, 90 plus officials, Masters- Seniors 6 new officials.

Final Clinic on Good Friday, at Brads.

 

F.     Box – Midget A league between GELC, Calgary and Red Deer-

Dave Pym/Rob moved for the GELC and the CDLA interlocking league schedule count the games in the standings. Carried

Releases – everyone needs to send their releases to the office.

Girls – releases must be in the office. Requests for overagers, these will not be eligible for provincials.

 

G.    Bingo and Gaming- -50 –50

Extra workers where brought in for the one game, many no shows occurring.

 

H.     Promotion and Development

 Send to the promo committee ideas for the Promo assistant to do.

I.        Support Rush Darlene spoke about the GELC purchasing a block of 20     tickets for promotion for next season. Perhaps something to happen in  regards to Fairplay  reward teams who go penality free with tickets.

 

 

J.      Discipline –information was provided to Donna to put in the coaching packages.

 

K.     Field – absent

 

L.      Coaching Director-

Respect in Sport  for all coaches , Roughnecks and the Rush sponsored the program to the tun of $12,000 dollars. NCCP numbers will be required

If coaches have Hockeys Speak out program they do not have to take this years but must provide proof of taking the Speak out program.

     

M.    Administration-

Schedules being worked on.

Clubs need to make decisions quickly and not change things regularly

     Possible late fees for removing or moving teams in the schedule.

 

      6..   New Business:

1. Coaching Conference

                                                               i.      75.00 for the full day

                                                             ii.       Discussion on whether the GELC should rent a bus to go to Calgary on the 30^th of May.

 

2. Coaching Symposium

                                                               i.      April 11^th during the day, sponsored by True Sport

-          At Rexall with various instructors and speakers.

 

3. ALA Secretary

                                                               i.      Moving to Houston , ALA needs a new Secretary

 

4.   Survey , Retention Committee to administer a survey on retention, needs to be done by 1^st of June.

Greater Edmonton Lacrosse Council

March 3, 2008 Minutes

Board Meeting

Attendance:

Lori Zdrill, Treasurer                                    Kent Proctor, Vice President, Rebels      

Keith Talbot, President                           Darlene Anders, Past President

Doug Frost, Discipline Razorbacks             Ursula Parenteau, Secretary

Forrest Thompson, Titans                                 Donna Haggstrom , GELC

Rob Davidage Coaching Director               Ken Hansen, Warriors

Bob Poseluzny, Rams                                  Brad Dahrouge, RIC

Jim Andrews, Wizards                                John Frame, Blues

Michelle Weldon, Rams                              Daryl Hill, Leduc

Carla Nelson, Westlock                              Greg Jackson, Kidsport

Duane Vienneau                                   Paul Brousseau, Rush

Jim Johnston, Beaumont                             Dana Hobbins, Beaumont

1. Call to order:

          Meeting called to order by President, Keith Talbot, 7:36pm

2. Adoption of Agenda:

          *addition of Beaumont girls

          *Brad Dahrouge/Carla Nelson, carried.

3. Adoption of previous meetings minutes: January 7, 2008

          * Rob Davidage/Michelle Weldon, carried.

4. Delegations

            a) Kidsport:

Greg Jackson, president of Edmonton Chapter, provided information on the program and where the money raised will be allotted. They fund all kinds of sports.

           

b) Duane Vienneau and Paul Brousseau from RUSH

Provided more information for the All-star weekend. There will be a buy in with RUSH in regards to Cabaret. Junior clubs to get tickets for $15.00 each for cabaret. Sell tickets via GELC office for $20 with $5 going back into Kidsport. Will need to put a link on the website.

 

Tim Bits Tykes and Mini-Tykes:

3 year contract negotiated, using us as a test group and if it works, will take it national. Will see advertising in Tim Hortons stores LCD screens.

Will need to provide numbers of tyke and mini tyke teams playing in the April 26 game at Rexall. Each team to get water bottles, jerseys with team crests & logos and medals for the wrap-up

 

c) Beaumont midget girls lacrosse:

Proposed a start up team for the area. Will affect other teams’ numbers so need to consider proposals effect on those teams. Will also have to consider release process. Have bylaws, executive list. They have secured floor time in local arenas. Will defer to the Box Committee. Will need conformation of names and need to determine what is best for girls lacrosse.

 

5. Business arising from minutes:

a) Budget- motion to use $2,000 in funds for a GELC all-star team for Field Nationals: 2 all-star teams to be fielded, 1-GELC, 1-provincial. Junior and midget levels with 30 top players chosen for final Roster at end of April. Idea camps needs to get out to everyone and communicated to the field committee.

Motion: support for Jerseys for midget and junior levels that are not in addition to the $2000.  Doug Frost/Kent Proctor, carried

 

b) Meeting with Tom Engel by the executive:

In attendance: Lori, Keith, Donna, Darlene, Ursula

Meeting was to discuss ALA process in regards to not hearing our appeal. It was determined that our appeal was not being heard based on the procedural bylaws of the ALA. Based upon this answer, it was also determined that the ALA did not follow their own bylaws with regards to hearing the discipline in the first place. Therefore, a letter will be sent to ALA based upon the process not being followed properly. Letter will need clarification as it is currently in draft form. Ensure that letter does not condone actions or comments from Bill Clark discipline action.

           Motion: Rising out of the meeting with Tom Engel, the board authorizes the GELC to persue the procedural irregularities with regards to the Bill Clark discipline action. John frame/Jim Andrews, carried

 

           c) Office Move: given notice of Move date of May 30, 2008. Need to find office space and/or storage space. Clubs to forward what they will want. Will check into new field house being built at St.F.X. Need to assess clubs willing to travel and/or use space.

 

           e) Bingo Licensing: clubs are willing to stick with working bingos

           Motion: President’s letter will be sent to bingo association to align position. John Frame/Carla Nelson, carried.

 

           f) ALA semi-annual Meeting: most clubs not attending. Donna, Keith and Darlene to attend

 

6. Reports/Correspondance:

a) President's report:

Stewart Begg-to mentor refs and give evaluations

Motion: Let Stewart run with program. Darlene Anders/Michelle Weldon, carried.

b) Vice-President report:

            No report

c) Treasurer:

            No report

d) Secretary:

            No report

e) Referee in Chief:

            Clinic dates set: Level 1-2, April 5-6 (class), 12-13 (floor)

     Level 3-5, March 15-16

f) Box:

First meeting to be held March 10^th.

g) Bingo and Gaming:

under business arising from minutes.

 

h) Promotion and Development:

            No Report

i) Discipline:

            Writing up changes from last year.

Next meeting March 26- any clubs with outstanding discipline to document.

j) Field:

National planning going well.

k) Coaching Director:

No Report

l) Administration:

i)                    pages for coaches handbook need to be in by March 20^th

ii)                  50-50 worked very well with single clubs

ii)

iii)    Need to get field items out of the room due to impending move.

iv)    In the process of ordering new medals, any ideas for changes?

v)      Need confirmation of playing dates. Are we having same as last year even though there is A,B,C?

vi)    Arena attendants, interviews starting March 4.

vii)  Volunteers for a game at RUSH to take a survey for Rogers. Get to see game + one more.

viii)            Membership requirement is in with teams.

ix)    Floor time- after minor season booked July 30 with signed contract. Do we incur the penalty as Eclipse now doesn’t want the time.

            Motion: Send bill of $3000.00 to Eclipse to cover that cost as we will lose out on bonus from city.  Brad Dahrouge/John Frame, Carried

x) Need a list of following club reps: Discipline, Promo and Facilities

xi) Tickets for all-star game dinner will be available until March13 in office.

 

7. New Business:

a) Canada Day tournament-Wizards

A,B,C format

TABLED to April 7, 2008 meeting

                        b) Fees-for teams and cost of floor time

                                    Need cheque with team numbers into Donna by March 20^th

Fees to stay the same but floor time charges will have some changes.

c) Floor fees – need a $1000.00 bond from junior teams and increase of adult fee to $60/hr

                       

8. Adjournment:

          Michelle Weldon/Brad Darhouge, carried 9:00 pm

9. Next meeting: April 7, 2008

            Notice of special general meeting at 6:30pm with regular meeting to follow.

            Motion to amend the bylaws to add the following:

 

            12.07 Dissolution

                        The GELC shall be dissolved upon special resolution of its members.

 

            12.08 Distrubution of Assets

      After the payment of all debts and liabilities of the Association the remaining assets shall be transferred to such organizations with the same or similar objectives of the GELC as determined by the dissolving special resolution or as may otherwise be required by law.    

April 2, 2007

Greater Edmonton Lacrosse Council Meeting

 

Attendance:

Keith Talbot, Vice President                             Brad Dahrouge, RIC

Kent Proctor, Rebels                                        Daryl Hill, Leduc

Jim Andrews, Wizards                          Forrest Thompson, Titans

Rosanna Hansen, Warriors                               Norine Shuster, Westlock

Carla Nelson, Westlock                                    Elaine Zwack, Registrar

Doug Frost, Discipline                          Bob Poseluzny, Rams

Lori Zdrill, Treasurer                                         Darlene Anders, President

John Frame, Blues                                            Barb Petz, NAML

Donna Haggstrom, GELC

 

1.      Call to Order

Meeting was called to order at 6:52 pm.

 

2.      Adoption of the Agenda

Elaine Zwack/Bob Poseluzny moved to adopt the Agenda. Carried

 

3.      Adoption of the Minutes of March 5, 2007.

Brad Dahrouge/Elaine Zwack moved to accept the minutes of the March 5^th meeting.

 

4.      Business Arising from the Minutes:

a)      Casino:

Discussion in relation to the casino was held in relation to associate membership and full membership.  After the discussion the Rams offered a slot of the GELC casino to the NAML.  Who are to turn in the requirements for full membership. We need to amend the regulations to more fully define fundraising opportunities.

 

5.  Reports:
   1. Presidents Report

Chaired a field meeting on March 28^th, with the Triads and Razorbacks and ladies field talking about redefining the role of EFLA.

Rush where awarded the All – star game for the upcoming year.

 

2. Vice President

Promo meeting the Shot and Scoop was talked about on April 14^th

Everyone will get a t-shirt and a ticket to the game.

All participants will be part of the opening ceremonies if they chose to be.

All participants must pre register prior to 4 pm on the Thursday before the event.

Two divisions 9 to 11 and 12 to 14. GELC would like the Rush to remove the portion of the event related to instruction. Felt not enough time or floor space to do justice to the event.

Further to discussions with the Rush, next years all star game will see the Rush asking us for help in making the event successful. In the future all club requests of the Rush will come to them via the GELC not each individual club.

Keith Talbot/ Elaine Zwack moved to play the Rush $10,000 for the promotion day an increase of $2,000. Carried.

 

3. Treasurer:  Presented trail balance and Balance sheet as of April 2, 2007.

 

4. Secretary for the next meeting it is requested that the Titans bring a secretary to the meeting.

 

5. Referee in Chief

 

The Referees had two clinics for each level and will do okay with the number of officials they have. 

 

6. Box:

Box committee had to have an emergency meeting to deal with the Girls levels. The meeting was creative and saw the Titans and Warriors join together at pee wee girls and the Rams stayed with one Pee Wee team.

They will be scheduled to play in the novice division with a number of games between each other. A Separate playoff will be held for them at the end of the season.

There needs to be a better effort made on tierring. Make some adjustments to make it more equitable to work better.

We need to address A and B in the fall. Perhaps call it Tier one and Tier two, and make sure the intent is not elite lacrosse. A letter was send to Red Deer with the exceptions made for the Wizards and Warriors in the pee wee division.

Would like to see the midget program expanded to make it three years.

 

7. Facilities

There was discussion about moving the pee wees around in the Wizards and making an A team but the deadline had been past.

Floor time costs of City facilities. Keith Talbot/ Brad Dahrouge moved that the cost of floor time in 2007 be $55.00 for minor teams and $60 for major teams.

Charge for dirty dressing room clean up would be $50.00

Was to be mentioned at the coaches meeting and put in the coaches book.

 

 

           

                                   

8. Bingo and Gaming – nothing to report
9. Promotion – see vice president
10. Discipline 

The discipline committee will deal with issues more timely

The dates will be set for the meetings for the year.

Clubs need to get representatives for the meetings

First meeting will be Wednesday at 7 pm.

Concerns about games and officials needs to go to the RIC first.

Video concerns will be one thing addressed

11. Field

EFLA has concerns over the past year with how it operates.

Triads, Razorbacks and Ladies field have become the Field Committee.

Was suggested that EFLA becomes a fundraising and promotion committee. Ladies field would like to get in touch with the girls who play box. October 17^th is the day they would meet with new bylaws etc for the new role of EFLA. Field day is June 10^th. National team tryouts for those under 16 will be held in Red Deer but event will be held in Edmonton to promote field lacrosse.

12. Administration

Tyke and mini tyke meeting is at 7 pm at the GELC office.

Regular coaches meeting will be held on the 11^th of April at the Shell in Sherwood Park.

 

6. New Business:
   1. Floor cleaner – The miners offered the use of their floor cleaner for the season we will attempt to have it brought to Southside, arena for use.
   2. Pee Wee Girls will play with the Novice Boys using the novice rules and when they play each other they will play regular rules.

5 games against each other plus exhibition games against the novice teams.

 

7. Adjournment

Keith Talbot/ Daryl Hill moved to adjourn the meeting at 8:45 pm.

 

8. Next meeting: Sunday May 6^th at 6:30 pm. GELC offices.

Titans to bring Secretary.